ICT PhD Council - April 2010 Meeting

Participants
Magnus H. Berntsen
Stefano Bonetti
Baki Cakici
Olof Götberg
Natalja Nikitina


1) Communication: How to reach all ICT PhD students?
Baki will set up a Facebook group for the ICT PhD council. Magnus will send the introduction email with both the Facebook group link and the blog link to the doktorander mailing list. News about the upcoming BBQ plan will also be included. We will also consider sending the meeting minutes every month to the mailing list. Stefano will contact the admin in order to add the blog link to the THS website.



2) Improving organization of ICT PhD courses
Currently there are 4 study plans that apply to ICT PhDs. It is not clear which student should follow which plan because the areas overlap. Council members will check their study plans & Ladok for relevant information and report back.


3) E-voting
Baki will contact IT to find a sustainable solution for hosting the elections.

4) Other Issues
Olof will clarify funding issues for student activities organized by the council. Preliminary date for the BBQ is May 21st.

ICT PhD Council - March 2010 Meeting

Participants 
Magnus H. Berntsen
Baki Cakici
Olof Götberg
Natalja Nikitina
Liu Pei


1) E-Voting
We will prioritize moving the blog to the ICT domain and discuss e-voting after the move is complete. Two alternatives exist: an external voting system or a solution in cooperation with the IT department.

2) Moving the blog to the KTH domain
Magnus & Baki will work on it and report next month.

3) Improving course organization
We'll examine the current study plans that Natalja pointed out. Magnus will contact others and email with updates within the month.

4) Doktorander mailing list
The mailing list issue is solved and now includes all students at ICT that appear in Ladok. We will write a brief email to the list introducing the council.

ICT PhD Council - February 2010 Meeting

Participants
Magnus H. Berntsen
Stefano Bonetti
Baki Cakici
Olof Götberg
Liu Pei

1) Check funding promises: Scholarship students, minimum salary issues
Stefano informed the council of the agreements that took place in 2009.

2) Mailing list for ICT PhDs
Baki will start working on this by contacting IT and will report back at the next meeting.

3) Status of ex-DSV students
The council has received preliminary information about the status of these students. Baki & Natalja will cross-check the old DSV list to ensure no one is missing.

4) Improve organization of ICT PhD Courses
Magnus was contacted about a plan for future PhD programs. Everyone will check the current situation in their unit and report back.

5) List of events that require funding
Social activity (BBQ?) in May.
Orientation Day, October.
Lecture by invited speaker, late 2010.

6) Other Issues
More information on PhD salaries on the web site (Magnus).
Regulations for co-supervisors (Baki).
Sofia Jonsson meeting (Magnus).

ICT PhD Council - 2010 Planning Meeting

Participants
Magnus Hårdensson Berntsen
Olof Götberg
Baki Cakici
Natalja Nikitina

The calendar has been updated to include all ICT PhD Council meetings scheduled in 2010. A preliminary agenda for each meeting is available under event details.

ICT PhD Council - January 2010 Meeting

Participants
Magnus Hårdensson Berntsen
Stefano Bonetti
Baki Cakici
Natalja Nikitina
Liu Pei

1) The FA (Graduate Studies Committee) meeting
Magnus attended the meeting and reported on relevant issues.

2) DSV/KTH Separation
Baki and Natalja will find out how the DSV/KTH split will be resolved. A preliminary list of questions is as follows:

• What unit will the ex-DSV students belong to?
• Who is the administrator and/or head for the unit(s)?
• Will the students need to move their offices? If so, where?
• What will happen to KTH students with supervisors employed by SU?
• How will the salaries of moving students be decided?

3) Next meeting: February 3rd 2010, at 16:00 (preliminary).

Ph.D. Council - December meeting

1. Participants
Stefano Bonetti
Baki Cakici
Natalja Nikitina
Dina Pamela Gonzalez Sanchez
Olof Götberg
Magnus Hårdensson Berntsen
Liu Pei


2. Role definitions for the Ph.D. Council 2010
After a unanimous vote by the participant of the Council meeting, the roles for the Ph.D. Council year 2010 are the following:

President: Magnus Hårdensson Berntsen
Vice-president: Natalja Nikitina
Treasurer: Olof Götberg
Secretary: Baki Cakici

3. Planning for 2o10
Despite some accomplishments this year, there are still several issues where the situation for the Ph.D. students needs to be improved. Here is a list of such issues where the Ph.D. Council plans to be active during the next year:

a) check that the promises about the funding of Ph.D. students are kept;
b) in particular, check the details of the funding of CSC and HEC scholars;
c) better organization of the Ph.D. courses;
d) obtain the funding of the Ph.D. Council, as promised by the ICT school, and organize activities to use that money (orientation day, workshops, social events);
e) solve eventual problem with the mailing list for ICT Ph.D. students;
f) communicate and guide (ex-)DSV Ph.D. students after the reorganization;
g) implement the electronic vote for the next ICT Ph.D. Council elections;
h) get the blog on ICT school domain.

4. Next meeting
Next meeting is planned on January 13, 2010, at 16:00, in Forum. (Room to be announced.)

Everyone is welcome to join!

Election results

The final results of the election for the Ph.D. Council 2010 are the following:

• Hårdensson Berntsen, Magnus, 15 votes
  
• Nikitina, Natalja, 14 votes
  
• Götberg, Olof, 12 votes
  
• Cakici, Baki, 9 votes
• Pei, Liu, 8 votes
• Gonzalez Sanchez, Dina Pamela, 7 votes

Total number of participants at elections: 19.
Total number of valid ballots: 19.
Total number of votes: 65 (maximum of 4 votes per ballot).


The elected members of the ICT Ph.D. Council 2010 are: Hårdensson Berntsen, Magnus; Nikitina, Natalja; Götberg, Olof; Cakici, Baki.

The four posts, President, vice-President, Treasurer and Secretary will be assigned at the next Ph.D. Council meeting.